Documentum, a leading provider of enterprise content management (ECM), has announced Documentum Enterprise Records Management Edition, the latest release of the company’s solution for the management of physical and electronic records. The product automates the management of all types of records – including incoming and outgoing e-mail and attachments, documents, Web content, graphics, video and physical records – from creation through archiving or destruction. This new solution also offers automatic records classification capabilities to enable accurate archiving, fast searching and rapid retrieval.  

“Records management has become a top priority for organizations, governments and corporations throughout the world, and is no longer just an IT issue,” said Bob Wells, chief information officer, Department of Energy Office of Civilian Radioactive Waste Management. “Documentum’s approach to uniting a compliant records management solution with its enterprise content management platform can satisfy the requirements for organizations that are looking to cost-effectively manage electronic and physical records.”

Key capabilities include:

• Automatic and consistent capture, records classification, archival and disposition of all types of content from all types of sources, based on corporate, regulatory or legal requirements
• Automatic categorization and tagging of records with descriptive properties, enabling fast, accurate classification, search, navigation and retrieval of archived records
• Multi-level security to prevent unauthorized access to archived records
• Automated monitoring of records and email, flagging of questionable content and notification of potential issues requiring additional review.  

The Documentum Enterprise Records Management Edition enables organizations to automate, uniformly apply and validate retention and disposition policies for volumes of records stored in disparate repositories.

“Regardless of industry, companies are facing stricter corporate governance and regulatory issues along with exponential growth in content, which together necessitate some form of records management,” said Dave DeWalt, president and CEO for Documentum.  “Because most organizations create and retain many content types, in many applications, implementing and maintaining a records management system can be formidable.”

Enterprise Records Management Edition is certified against the U.S. Department of Defense (DoD) 5015.2 and UK Public Record Office standards for electronic recordkeeping systems, both widely accepted benchmarks that are being adopted as guidelines for recordkeeping policies.